SANTINO DENIS MATAYO

Managed day-to-day administrative operations, enhancing office efficiency and coordination for timely communication and decision-making processes.

Coordinated official correspondence, documentation, and filing systems, strengthening record management and ensuring transparency and accountability.

Scheduled and organized meetings, official visits, and public engagements, supporting effective time management for the Commissioner.

Served as a key liaison between the Commissioner's office, government departments, partners, and community stakeholders, enhancing coordination.

Supervised office support staff, ensuring timely task completion and adherence to administrative procedures, contributing to effective planning and execution of county activities.

Coordinated day-to-day administrative and procurement operations, ensuring smooth and efficient business activities.

Planned and monitored end-to-end procurement processes, including sourcing, vendor evaluation, negotiation, and selection of suppliers.

Prepared and processed purchase requisitions, purchase orders, and contracts, ensuring compliance with company policies.

Ensured timely delivery of goods and services while maintaining quality, cost-effectiveness, and achieving value for money.

Supported budget planning and monitored procurement-related expenditures to ensure cost control and accountability.

Managed end-to-end procurement processes, including sourcing, negotiation, supplier selection, and database management for critical supplies.

Issued purchase orders and contracts, ensuring 100% compliance with organizational and donor policies for all transactions.

Coordinated with the Finance Department to ensure timely payment of suppliers and service providers, maintaining strong vendor relationships.

Maintained effective inventory, storekeeping, asset management, and monthly reporting systems, enhancing operational transparency.

Planned and coordinated vehicle movements, adhering to safety and security procedures, and supported logistics for meetings and workshops.

Planned and coordinated weekly cargo flights and staff travel to field locations, ensuring timely and safe movement of personnel and resources.

Managed comprehensive procurement documentation, including purchase orders, invoices, and waybills, ensuring accuracy and compliance.

Led tendering processes and negotiated prices, securing optimal value for money for organizational purchases.

Coordinated fleet and motor pool management, supervising drivers, controlling fuel consumption, and overseeing vehicle servicing.

Obtained and analyzed quotations, participating in vendor selection and ensuring adherence to donor regulations for all procurements.

Organized meetings, workshops, and conferences, including preparation of agendas and documentation, facilitating smooth event execution.

Arranged travel, accommodation, and conference call logistics for various organizational activities, ensuring seamless coordination.

Supported preventive maintenance and inventory management of office equipment, contributing to operational efficiency.

Maintained accurate stock records and logistics documentation, including asset and inventory lists, enhancing accountability.

Documented losses and damages and supported corrective actions, contributing to improved asset management practices.

Led the overall coordination and administration of the association, ensuring effective planning and implementation of youth-focused activities and programs.

Organized and facilitated numerous meetings, workshops, and community dialogues, promoting youth engagement, unity, and participation in development initiatives.

Strengthened communication between leadership and members, improving transparency and organizational efficiency, and enhancing accountability through meticulous record-keeping.

Coordinated youth mobilization activities, increasing participation in community development, peacebuilding, and social cohesion initiatives by X%.

Represented the association in external meetings and stakeholder engagements, building partnerships with local leaders, NGOs, and community organizations to expand reach and impact.